Request for Quotations : Appointment of a consultant who will provide training to Traditional Leaders and Traditional Health Practitioners across South Africa

Request for Quotations : Appointment of a consultant who will provide training to Traditional Leaders and Traditional Health Practitioners across South Africa

Request for Quotations



Appointment of a consultant who will provide training to Traditional Leaders and Traditional Health Practitioners across South Africa



Reference : GLOREQ



Application deadline :



March 3 at h



AFSA reserves the right to amend this document or to cancel this call, for any reason*



Note :



If you have any queries or comments, kindly forward them to Procurement aids.org.za



Abbreviations



AFSA AIDS Foundation of South Africa



AIDS Acquired Immune Deficiency Syndrome



ART Anti-Retroviral Therapy



AYP Adolescents & Young People



CBO Community Based Organisation



COVID Coronavirus



CSS Community Strengthening Systems



GBV Gender Based Violence



GF The Global Fund









HIV Human Immunodeficiency Virus



HR Human Rights



HRWG Human Rights Working Group



KVP Key and Vulnerable Population(s)



LEA Law Enforcement Agents



LGBTQIA+ Lesbian, Gay, Bisexual, Trans, Queer, Intersex, Asexual, + all people who have non-normative gender identity or sexual orientation



M&E; Monitoring and Evaluation



MSP Men’s HIV prevention programme



NDoH National Department of Health



NGO Non-Governmental Organisation



NSP National Strategic Plan



SR Sub-Recipient



SSR Sub-sub-recipient



STIs Sexually Transmitted Infections



TB Tuberculosis



THPs Traditional Health Practitioners



TLs Traditional Leaders



1. Introduction and Background



The AIDS Foundation of South Africa (AFSA) is a Durban-based NGO that acts as an interface between Donors and Community Based Organisations (CBO’s) working in the HIV / AIDS sector, by placing donor funds with strategically selected CBOs in South Africa, and providing them with ongoing, technical support & capacity building.









The South Africa Global Fund Country Coordinating Mechanism (GF CCM) is responsible for leading the implementation of HIV and TB programmes funded by the Global Fund to Fight AIDS, TB and Malaria (GF) in the country.



The GF CCM has selected the AIDS Foundation of South Africa (AFSA) to be appointed by the GF as one of the four Principal Recipients (PRs) that will implement programmes funded by the grant, during Apr 2 Mar 5.



Serving as a grant manager, the PR coordinates grants’ execution through sub-recipients (SRs), service providers and consultants as the main implementers of the GF programmes.



AFSA’s programmes under the current Global Fund grant are implemented in districts in eight of the nine provinces in South Africa.



Amongst these programmes is the Adolescents & Young People Programme (AYP),





Men’s HIV prevention programme (MSP), Programme to reduce human rights-related barriers to Human Immunodeficiency Virus (HIV) services, also known as the Human Rights Programme, Gender-based programme (Thuthuzela care centres), Advocacy Programme, Community based / led monitoring and Community Strengthening Systems (CSS) Programme.



The COVID- pandemic highlights the predominant challenges in many areas within South African Societies. Structural inequalities, from South African’s Healthcare system to the country’s Social Security System, have now being exposed.



Individuals seeking medical assistance in South Africa have always sought counsel from Traditional Leaders (TLs) and Traditional Health Practitioners (THPs) and biomedical systems alike.









TLs and THPs are usually the first point of contact for all kinds of ailments in the local communities in which they operate.



TL’s and THPs play multi-disciplinary roles in the health care of patients in South that of doctor, psychologist, psychiatrist, therapist counsellor, and peer education which contributes significantly to the primary healthcare needs of communities.



This especially in rural areas, where significant structural gaps exist in the public Healthcare System. TLs and THPs have become a much-needed Rapid Responder to patients’ ailments which include HIV, STI’s, TB, various types of cancers and COVID-, whilst fulfilling their sacred duties of being community custodians of traditional African spirituality, religion and customs, educators about culture,





and spiritual protectors of ancient and modern religion alike.



Thus, the roles of TLs and THPs have cemented itself as the first point of contact for patients in communities.



It is upon this background that AFSA seeks to appoint 8 consultants to provide training and education to Traditional Leaders and Traditional Health Practitioners.



This training will equip TLs and THPs with the necessary information and tools to better serve their communities.



- Objectives of the Training include;

- Provide training, using the by-healers-for-healers approach, in communicable diseases, particularly HIV / AIDS, STIs, TB and Covid- and other non-communicable diseases particularly cervical and breast cancer.

- Training TLs and THPs on Human Rights,





including training and instilling a gender sensitive healing approaches that allow for acceptance and understanding of the Lesbian, Gay, Bisexual, Transgender, Queer and Intersex (LGBTQIA+) patient and healer community.

- Roll out a robust training model that will see healers engage rigorously, self-introspectively and most importantly contextualising the realities of communicable diseases (HIV / AIDS, STIs, TB, Covid) and non-communicable diseases (breast and cervical cancer) in their TL and THP spaces and practices.



2. Scope of Work



AFSA will appoint 8 consultants (1 consultant per province) to provide trainings in the following geographical locations;



Table 1 : Geographical coverage and requirements of trainings



Number of trainings



Number of Participants



North West



Bojanala Platinum District



Francis Baard









AFSA will arrange a conferencing venue where the trainings will be hosted. Trainers will be accommodated at the venue. Participants will not be accommodated at the venue and will be required to travel to the venue daily.



Table 2 outlines key focus areas of each consultant. Once all consultants have been selected, AFSA will host a workshop to train you on material that has already been developed for this training.



Table 2 : Key Focus Areas



Timelines



1. Project Coordination



Develop and submit a project plan for the training you will be conducting in your chosen province.



Once Off



Your team will be required to recruit TLs and THPs as indicated in the table above in each district for the trainings.



a)





You will need to include how this will be done in your project plan



b) You must ensure TLs and THPs are specifically located in these districts as you will be responsible for disbursing a flat travel rate of R per day to all TLs and THPs.



2. Facilitate training



Using existing training manuals, conduct trainings per district in your selected province as indicated in Table 1.



Once off



Administer pre and post assessment surveys / exercises for participants.



Once Off



Work with AFSA Administrators to coordinate all logistical requirements for the trainings.



On-going



Lead facilitation of respective trainings.



4. Documentation



Produce a detailed report on the outcomes of each training. The report must include an overview on the demographics of participants, results from pre and post assessments, narrative of the level of participation, and recommendations for program implementation and sustainable relationships between LEAs and other civil society organisations and service providers per district



On-going



Conduct an overall assessment of the project with clear gaps, challenges, opportunities, and recommendations for future activities. Submit final report.



On-going



Keep a record and manage budget for each activity requiring budget allocation.



5. Administration



Keep and update an organized record of key documents for administrative and auditing purposes.



On-going



You will be required to have an ID copy of each participant for verification purposes.



On-going



3. TRAINING SPECIFICATIONS



Table 3 : Break-down of training content



Training Description



DAY 1 : Communicable Diseases



1. Traditional Health Practitioner Capacity Building in the area of communicable (HIV, Aids, STIs, TB, and Covid-) and non-communicable diseases (Breast and Cervical Cancer)



- HIV awareness and education, counselling, testing options, and treatment options

- Aids awareness and education

- STI awareness and education

- TB awareness and education, testing options, and treatment options

- Coronavirus awareness and education, with a focus on the importance of vaccination



Breast and Cervical cancer awareness and education, testing options, and treatment options



DAY 2 : Human Rights



1. Traditional initiation practices



Laws, policies, and human rights relative to initiation practices



2. Gender-based violence



- Awareness

- Types of GBV

- Causes and Contributing factors

- Consequences of GBV

- Intervention and prevention strategies

- Standard procedures for reporting GBV

- Awareness

- Causes and contributing factors

- Intervention and prevention strategies

- Awareness

- Challenges faced by LGBTQIA+ individuals in South Africa



5. Discussions- must include the views of traditional healing thoughts and healing modalities cognisant of the basic human rights of the abovementioned key vulnerable populations



4. Minimum Requirements of Trainers



- University Degree or Tertiary Qualification.

- Experience in working on issues related to AGYW HIV Prevention, Sexual and gender-based violence, gender and sexuality, HIV / AIDS and TB related work.

- Analytical English writing skills and ability to synthesise complex information and issues

- Proven experience in stakeholder engagement; including government, civil society and community workers.

- Ability to plan, coordinate, manage and facilitate high-level meetings.

- Ability to work effectively with others.

- Availability to start immediately, upon signature of contract.



5. Required Documents



IMPORTANT : Document numbers 1 to listed in the table below must be submitted as one pdf file and, in the order, shown. Insert a blank page, with appropriate label & mark it NOT SUBMITTED to indicate documents not submitted.



AFSA will not be responsible for documents misplaced during file transmission -if this step is not adhered to.



Please select the province you’re applying for with an X



DOCUMENT NUMBER



DESCRIPTION. REFERENCE : GLOREQ



DOC-



Motivation / cover letter, with full contact details : indicate reference number & position / s applying for. Attach this page onto the motivation letter.



DOC-



A declaration confirming the absence of any conflict of interest; or alternatively a declaration stating any existing relationship with AFSA employees or Directors.



This document is available on page of this document.



DOC-



Two five-page proposal.



DOC-



CV of trainers, including 2-3 contactable references.



DOC-



Sole Proprietor : Certified copy of identity document (If non-South African : attach work permit).



Company : Company or trading entity registration certificate.



DOC-



Qualification documents (Degree certificates etc.).



Any certificates / recognition of achievements related to the advertised assignment



DOC-



A valid tax clearance certificate issued by the South African Revenue Service (SARS).



DOC-



VAT vendor registration -recommended. Applicable to companies.



DOC-



Table listing relevant current and completed assignments / projects, in the last 5 years.



DOC-



B-BBEE status level verification certificate (unless trading below the prescribed threshold) -attach affidavit. Applicable to companies.



DOC-



Costing : Proposed rate



Use Tool provided on page of this document.



Documents marked with asterisk* are mandatory. Applications missing these documents



be disqualified. Documents are valid only if obtained / certified within 3months of closing date. Only short-listed candidates will be contacted.



6. Evaluation Criteria- Stages



Stage 1 : Administrative compliance : If some mandatory documents are missing, application



be disqualified.



Stage 2 : Minimum qualifications : If minimum qualifications were not met, application will be unsuccessful, and no further evaluation will be conducted.



Stage 3 : Technical qualifications / experience : proposal and supporting documents will be assessed and scored accordingly.



Minimum score of % is required to move to next evaluation stage.



Stage 4 : Costing : Proposals will be scored, with cheapest scoring maximum score. If B-BBEE score was required and submitted, it will be factored ( / rule) into final cost assessment.



If it was not required, it will be excluded from this scoring. AFSA is not obligated to prioritise costing over technical integrity of the applicant, and as such will not automatically select the lowest application.



7. Technical Evaluation Criteria and score



Maximum Score



Submission compliant with documents listed in the table above : Submitted documents as 1 pdf file. Documents clearly labelled.



Clearly marked placeholders for documents not submitted.



Proposal submitted : Clear, detailed, demonstrate understanding of assignment. An indication of the approach to carrying out the assignment, including any inputs that may be required from AFSA.



Indicate how your qualifications and experience make you suitable for the assignment. If assignment / s will be undertaken by more than one person, include your team structure : indicate names and qualifications and attach their CVs. DOC- /



Academic qualifications all persons who will be involved in undertaking any part of this assignment. DOC-



Experience working on related issues / projects. Specify your role in these assignments. Track record of similar work assessed through table listing of prior assignments or CV or sample work submitted. DOC- /



Highly developed written and communication skills (sample submitted). If no prior work submitted, this assessment will be based on the proposal submitted. DOC-



Cost. Provide daily rate, inclusive of all training / management / coordination fees, etc. Provide breakdown of what constitutes your daily rate, with notes / justification.



Exclude VAT & travel logistics / accommodation, because AFSA makes these arrangements where applicable. Preferential Procurement Policy Framework Act, and / rule, may be applied when scoring B-BBEE and quoted price. DOC-



Total (% technical score and % price score)



8. Deliverables, remuneration, and institutional arrangements



- The trainer should provide daily rates which will be applied for the duration of this training.

- AFSA will pay directly for travel logistics to activities, using standard AFSA procurement policies; so, these are to be excluded from quote.

- The trainer is expected to provide their own work tools (laptop, cell phone, airtime / data, and other basic work tools related to the training).

- Payment will be based on review and acceptance of the completed deliverables presented with required contractor paperwork / supporting documents.

- This consultant will work under the supervision of an AFSA Manager and will also interact with project staff and stakeholders in various districts.



The trainer will be home-based but expected to regard Durban AFSA office as main project site, and thus any travel to meetings at the Durban office will be at the consultant costs.



Important : project / assignment will be considered successfully completed after submission and approval of final product / deliverable / milestone.



Some deliverables require final approval / sign-off by multiple stakeholders. If several revisions are required to produce acceptable quality, costs of these revisions are to be borne by the service provider / consultant.



Before any work can start, AFSA will issue a contract and purchase order. Before each activity / assignment starts, AFSA will request a quotation, and confirm assignment by issuing a written confirmation / acceptance of quotation before the assignment is undertaken.



Failure to comply to this requirement invalidates any claims made against the contract.



9. Application Process



Suitably qualified service providers / consultants are required to submit an application to quotes aids.org.za with this reference : GLOREQ on the subject line, by



March 3 at h



- All enquiries are to be submitted in writing only to Procurement aids.org.za, with subject line clearly marked GLOREQ

- If you are not contacted with days of closing date, please consider your submission unsuccessful.



DECLARATION OF INTEREST FORM



Please respond to the following questions, by placing an X on your response.



If you require additional space to complete a response, please continue your response on a separate page and sign and date that page.



Do you or any of your immediate family members have any financial interest in the work of the AIDS Foundation of South Africa?



Yes : No :



If you have responded yes , please give details in the box below sufficient for AFSA to evaluate the situation, including, but not limited to, the following :



- If the financial interest relates to a role held at an organization, please list the name of the organization, the role held at the organization (such as employee, consultant, or board member), the work performed in the role, and the dates during which the role was held.

- If the financial interest relates to an ownership interest, please describe the nature and amount of the interest owned, the duration for which the interest has been held, and any other relevant information.



Page 1 of 7



Have you or an immediate family member had a professional relationship with an organization subject to a diagnostic review, audit, investigation, or similar activity by AFSA, or been personally subject to an investigation by AFSA?



Has there ever been an investigation by any other authority against you, your immediate family members, or an organization to which you have a professional relationship?



Yes : No :



If you have responded yes , please describe relevant information in the box below, including, as applicable :



- The organization involved.

- The role and tile held (such as employee, consultant, or Board member), whether the role was held by you or by an immediate family member, and the dates when the role was held.

- The work performed, and whether the role involved working on, managing, or overseeing matters involving AFSA.

- The investigating authority

- The focus of the investigation or other action

- The outcome or resolution of the investigation or other action (such as findings of fraud or misuse of funds).



Page 2 of 7



Have you or any of your immediate family members been involved in a legal dispute with AFSA or its grant recipients, or are you currently involved in any other legal dispute that could have a real or perceived effect on your duties at AFSA?



Yes : No :



If you have responded yes , please give details in the box below on the nature of the dispute, the parties involved, and, as applicable, the status of the dispute or how and when the dispute was resolved.



Note : This question is intended to only address legal disputes that could have a real or perceived effect on your ability to work with the best interests of AFSA in mind.



Therefore, any legal issues you may have experienced relating to your gender, sexual orientation, political beliefs, disease status, activities as a sex worker or drug user, or activities associated with advocacy for social, political or human rights issues do not need to be disclosed here.



For the legal disputes disclosed here, you may provide any background you deem relevant.



Page 3 of 7



Do you or any of your immediate family members or business associates have any relations with AFSA Sub-recipients, Donors, Partners, Suppliers or Contractors?



Yes : No :



If you have responded yes , please give details in the box below sufficient for AFSA to evaluate the situation :



Page 4 of 7



Do you or any of your immediate family members or business associates have any relations with AFSA?



Yes : No :



If you have responded yes , please give details in the box below sufficient for AFSA to evaluate the situation :



Page 5 of 7



Is there anything else not captured in the questions above that could affect your objectivity or independence in the performance of your duties for AFSA, or in your opinion, the perception by others of your objectivity and independence?



Yes : No :



If you have responded yes , please give details in the box below sufficient for AFSA to evaluate the situation.



Page 6 of 7



In signing this Form, I, the undersigned, hereby confirm :



- That the information which I disclose in this Declaration of Interest Form is correct and complete.

- That in the event of a material change to the information provided, I shall advise the AFSA Chairperson and / or CEO immediately of the situation consisting of a conflict of interest or that which could give rise to a conflict of interest and undertake to update the information in this Declaration Form in the event of these circumstances and, in any event, at least annually.

- That I have not made, and will not make, any offer of any type whatsoever from which a personal advantage can be derived from my involvement or employment with AFSA.

- That I understand that AFSA reserves the right to verify this information and that I am aware of the consequences which may derive from any false declaration in respect of the information required by AFSA



Signature : Date :



Name (please print) : Title (please print) :



COSTING TOOL



Exclude VAT & travel logistics / accommodation, because AFSA makes these arrangements where applicable.



If you are applying for more than one province, please submit a costing tool per province*



Please select the province you’re applying for with an X



Brief / workshop



2-day training per District in your selected province



Please break this down further in the description to include training costs, management, co-ordination, etc



Quantity calculated based on the number of districts in your selected province



Disbursement of R travel fee for each participant at R per day.



Quantity calculated based on the total number of participants in your selected province



Total