Administrative Service Manager

Administrative Service Manager

01 Aug
HotelJobs CC

01 Aug

HotelJobs CC


- Duties and Responsibilities as the Admin Manager Procurement

· Procurement, Contract and Office Management

· Health and Safety Management

· Operational/Program Support

· Travel/Events Coordination

· Reporting

Qualifications and experience

· Bachelor’s degree qualification in Business Administration, Events Management, or and bachelor’s degree in human resource related field

· At least 3-5 years’ experience (5 years preferred) in procurement, office administration and HR

· Proficiency in Microsoft Word, Excel, PowerPoint, Outlook; familiarity with mail merges and web searches

· Excellent written and oral communication skills in English with ability to interact with diverse groups of people

· Broad understanding and knowledge of general office administrative functions

· Proven ability to develop and implement workable systems and processes

· Knowledge or ability to acquire knowledge relating to labour laws in South Africa and Kenya

· Experience with administrative and organizational skills

· Demonstrated attention to detail and accuracy

· Reliable, able to work independently and maintain confidentiality

· High level of inter-personal skills with a flexible and collaborative personal style and the ability to communicate with diverse groups

Duties and Responsibilities Admin, Procurement and HR

· Assist with day to day operations of the human resource functions and duties, as outlined in the Program Operations Guidelines

· Prepare payroll by providing relevant data (absences, bonus, leaves, etc.) to external provider

· Provide clerical and administrative support to the Operations Manager in relation to staff benefit administration and relevant insurance policies

· Compile and update employee records (hard and soft copies)

· Process documentation relating to personnel activities such as recruitment, training, grievances, performance evaluations

· Fully support recruitment activities, ensuring that program, policies, and procedures are complied with in relation to recruitment

· Coordinate performance review activities to ensure timely and appropriate completion of reviews on an annual basis

· Experience with Compensation Fund and Annual Returns assessments and Injury on Duty admin

· Deal with employee requests regarding human resources issues, rules, and regulations

· Compile/ follow up on staff leave requests/approvals and maintain online leave system

· Properly handle complaints and grievance procedures

· Conduct initial orientation to newly hired team members

- Number of vacancies: 10


- Minumun level of education: Grade 12 /N4 (Matric)

- Availability for travel: No

- Availability for change of residence: No