25 Oct
Sharon Nurock Recruitment
Durban
Minimum Job Requirements:
- Matric essential.
- Diploma in Legal / Business Administration essential.
- Minimum 1 to 2 years legal administration experience in a similar role.
- Contracts management administration experience essential.
The Job:
Report to the Senior Contracts Administrator:
- Administrative Checks on Agreements:
- Compare signed copy of agreement against approved signing version.
- Address administrative checks on final agreements prior to submission for signing.
- Address administrative checks on signed agreements received from other party, prior to submission for internal signing.
- Check legal agreements included in the vendor application pack is signed correctly and liaise with central procurement.
- Submission of Agreements for signing:
- Update Contracts Log Tracker for all new or signed agreements.
- Submit agreements for signing in accordance with the resolutions, Approval Framework, shareholder agreements and other applicable agreements.
- Update Contracts Log Tracker in accordance with legal procedure.
- Contracts Management System Administration:
- Upload signed agreements and credit applications in contracts database.
- Ongoing administration and follow up with responsible Manager and track SharePoint Contracts Register Reports:
- Outstanding signatures; and
- Expired, expiring and renewal contracts.
- Company Records Administration:
- Upload title deeds and intellectual property (IP) certificates in contracts database.
- Populate details in SharePoint Contracts Register.
- Review monthly IP portfolio updates from IP attorneys against contracts database.
- Update IP portfolio action items tracker for all new requirements and update status for progress based on management’s correspondence with the IP Attorneys and monthly IP portfolio update received.
- Lease Agreements:
- Lease tracker updating - record new requirements and update status for progress on lease items based on management and business correspondence.
- Leases - prepare final signing version of lease agreement based on approved management’s approved amendments.
- Costs Administration:
- Review invoices from Attorneys to ensure correct business unit is invoiced and submit invoices for management approval.
- Update fee schedules for invoices received and status of payment received from finance, submit to management for review.
- Reporting:
- Update monthly contracts status report with new signed customer contract details.
- Export detailed report from SharePoint Contracts Register and filter on current agreements input.
- Prepare monthly contracts register reporting for management review.
- Populate monthly contracts register reporting stats template.
- General Administration:
- Legal contract files - binding and safekeeping hard copies of signed contracts.
- Provide copies of agreements from SharePoint Contracts Register and statutory records to business units upon when requested (adhoc).
- Compare expired and new replacement contracts and highlight changes.
- Administrative and general support to Departmental Managers..
- Projects:
- Compile, collate and review information required for adhoc departmental projects.
▶️ Divisional Legal Contracts Administrator
🖊️ Sharon Nurock Recruitment
📍 Durban