23 Oct
AGC Recruitment
Cape Town
A position has become available in the Conveyancing department of a boutique law firm based in Cape for a Conveyancing Secretary
**Key** **areas** **of** **responsibility** **include**:
- Taking bond instructions including commercial bonds and notarial bonds which include (amongst other things), drawing of documents, checking of documents, attending to signing of documents, registration of final accounts and despatching documents to clients.
- Knowledge of and experience in transfers and ancillary deeds registry transactions.
- Preparing files accurately and according to specifications.
- Administering and organizing the bond practice.
- Attending to lodgements and registrations of all bond cancellations and bonds.
- Attending to all the finances related to the bond transactions.
- Drafting and checking of documents.
- Preparing final accounts and despatching documents to clients.
- Liaising with clients, registrar deeds office and internal deeds office clerk/driver, etc.
- Conducts deeds and company searches.
- Building relationships and networking.
- Running and administrating own portfolio.
- FICA administration, following up to ensure the FICA requirements are complete.
- Ensure the filing system is kept up to date (hard copy and electronic).
**Academic/Skills/Experience**
- Matric essential.
- Legal secretary / conveyancing qualification advantageous.
- Minimum of 10 Years years in Transfers and bonds
- Full working knowledge of all MS packages.
- Experience with all 4 Big Banks
- In-depth knowledge of conveyancing software/systems such as: Lexis Convey, Lotus Notes, E4 (portal based) and Ghost Convey
- Basic knowledge on Adarant Expert (CMS) accounting system.
**Competencies**
- Ability to type documents confidently with attention to detail.
- Ability to work fast, accurately, efficiently and independently.
- Ability to take initiative and be proactive.
- Display attention to detail with all work.
- Ability to work under extreme pressure for prolonged periods.
- Sense of responsibility.
- Maintaining confidentiality in all matters.
- Good people skills and team spirit.
- Excellent client management skills.
Market Related Salary Offered
**_ Brought to you by AGC Legal Recruitment_