Dealership Debtors Clerk/ Cashbook

Dealership Debtors Clerk/ Cashbook

Dealership Debtors Clerk / Cashbook - Johannesburg North, Gauteng

Our client based in Johannesburg North is looking for a Dealership Debtors Clerk / Cashbook for accurate reporting and allocation of debtors and cash accounts.

Responsibilities :

- To ensure that the debtors book is in accordance with company policy
- To follow up all outstanding debts, including requesting outstanding POD's / Invoices from departments and report to the Accountant any debtor which might be at risk
- Debtors reporting : 7 day debtors to be sent out daily, Trade debtors feedback to be accurate and detailed for Ops meetings done weekly
- Ensure that credit is stopped as soon as accounts reach credit limit or exceed credit terms






- Daily receipting and allocation of Vehicle, Parts & service Debtors - allocations are not to be older than 2 days
- Parts & Service debtor discounts to be processed.
- DIC to be invoiced and allocated per remittance, Sundry invoices & credit notes to be raised when applicable
- All F&I; income ie. IUM / Paintprotector / Dealer leads to be processed according to remittances
- Sundry invoices & credit notes to be raised when applicable
- Daily Banking to be checked for accuracy and anomalies and reconcile till / cash on hand accounts on Autoline - allocations are not to be older than 2 days - any inaccurracies or risk to be escalated immediately to the Accountant / FM
- Staff Debtors processing, allocation and reconcilling
- Account application with all relevant certified documentation and credit checks to be sent to Accountant and DP for approval
- Once account is approved - credit limits may only be amended with DP approval
- Carry out additional reasonable duties from time to time at the discretion of management

General deadlines :







- Debtors statements to be sent out on the 1st of Every month
- Follow up on unpaid invoices twice per week
- Ops feedback to be sent every Tuesday prior to cut off time stipulated
- Staff Debtors to be done by the 29th of the month - report and recon to be sent to Accountant

Month end deadlines :

- All receipting and debtors allocations must be finalised
- All DIC & Debtors discounts must be processed - DIC to be reconcilled to Seriti and DIC r
- DIC to be reconcilled to Seriti and DIC to be raised for amounts not yet paid
- COH / till accounts must be clean / reconcilled and balanced
- COH and till recons must be submitted to Accountant / FM with all balances explained in detail

Knowledge& experience :

- Prior working experience - preferably with high volume transactions






- Autoline / Kerridge / Drive
- Microsoft Office - Excel with vlookup is required but can be taught

Skills & Abilities

- Good knowledge of reconcillations
- Good communication and conflict management
- Ability to work well in a team and to problem solve effectively
- Attention to detail and accuracy is essential
- Strong time management and disciplines

Working hours are 7 : 30 to 17 : 00 or 8 : 00 to 17 : 30

▶️ Dealership Debtors Clerk/ Cashbook
🖊️ Sydsen Group (Pty
📍 Johannesburg North