23 Oct
Mogale Solution Providers
Cape Town
Key Responsibilities:
- Provide An Efficient and Effective HR Administrative Service.
- Support the implementation of HCM policies, procedures, initiatives, and systems.
- Support the implementation of the HCM strategy and operational plan.
- Ensure integrity of employee data on SAGE 300, People Management Module, ensure that information is captured correctly.
- Update structures, establishment table and vacancy list in your area of responsibility.
- Ensures that HCM systems, policies and procedures are adhered to, by providing guidance and support to employees and line managers.
- Assist in fielding queries and complaints to ensure client satisfaction.
- Administer the maintenance of HCM records,
including amendments to biographical information, transfers, promotions, and salary/benefits adjustments.
- Provide employees with information on various medical aid schemes and options as well as the Pension and Provident funds.
- Process various withdrawal claims (dismissal, retirements, resignations, UIF and death claims).
- Assist with investigations, compiling reports and coordinate payments of death claims.
- Ensure proper leave management.
- Assist with conducting periodic audits for the park to ensure compliance to policies and procedures.
- Supervise and ensure development of HCM Clerks where applicable Where applicable, supervise and provide training to HR Clerks, Interns, and employees on temporary contracts. Ensure proper administration of Uniform requirements.
- Assist in processing IOD claims.
- Support the Implementation of HCM Programmes o Assist with coordination, facilitation and implementation of Learning and Development initiatives.
- Assist with coordination and implementation of Employee Wellness interventions and administration thereof. Update and consolidate information / data for performance management.
- Advise employees and management where required on Labour Relations processes and procedures.
- Represent HCM in disciplinary hearings.
- Compile & Submit Monthly, Quarterly & Annual HCM Reports o Support a safe and positive work culture.
- Establish and manage relationships with internal and external stakeholders.
- Recruitment & Selection- assist with recruitment and selection processes (drafting of adverts and placement, shortlisting, interview schedule, contacting candidates for interviews, disseminate interview packs and organise venue for interviews, verification of information for the successful candidate).
- Open a file for new candidates and ensure that all relevant information is filed as legal and policy requirement.
- Participate in interviews for interns, positions in the A and C band.
- Complete onboarding of new employees on SAGE 300 Job Management Module.
- Coordinating induction sessions for new employees.
- Ensure proper administration of exits such as resignations, retirements, and dismissals.
- Assist with the coordination of information sessions
Minimum Requirements:
- National Diploma in Human Resources Management (NQF 6) or equivalent related, Degree in HR or Social Science would be added advantage
- Minimum of 2 - 4 years' experience in Human Resources environment as a Clerk or Officer.
- Proficiency in English & Afrikaans
- Computer literacy with a working knowledge of Microsoft packages.
- Good communication, interpersonal, project management and negotiation skills.
- Valid Driver's licence is essential
- Be willing to travel within the Region, must be able to work with minimal supervision, with strong attention to detail.
Desired Skills:
- Knowledge of latest legislation
- HCM policies and procedures
- Basic Financial Management
- Administration management and HR best practices
- Knowledge of the HCM systems
- Excellent Computer Skills.
- Excellent written and verbal communication skills.
- Presentation interpersonal and problem-solving skills
- Conflict resolution and dispute management skills
- Administration and data management skills
- Recruitment & Selection and interviewing skills