23 Oct
Aspen Pharma Group
Johannesburg
Buyer/ Scheduler: External Supply (Port Elizabeth or Woodmead based)
Aspen Pharma Group
2023-07-21 JHB North
Job Ref #: BS21/07/23
Industry: Pharmaceutical And Medical/Healthcare
Job Type: Permanent
Positions Available: 1
OBJECTIVE:Schedule, order, expedite, receipt and manage the material bulk and finished packs in accordance with demand.
Job Description
Applications are invited for the above-indicated vacancy that exists in the Supply Chain Division based in Port Elizabeth or Woodmead . The incumbent will report directly to the Operations Team Lead.
Company Description
We are a global speciality and branded pharmaceutical company,
improving the health of patients across the world through our high-quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversi?ed by geography, product and manufacturing capability.
Aspen is a dynamic organisation built on entrepreneurial strength and forward-thinking minds. We attract high-performing individuals who are passionate about their career and have a desire to exceed expectations. At Aspen, not only do we source for the best talent but we also provide a host of opportunities for continuous development.
The Group’s key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established offices in over 50 countries and we improve the health of patients in more than 150 countries through our high quality, affordable medicines.
KEY RESPONSIBILITIES
Demand Planning
- Review and verify the demand forecast downloaded in ERP system.
- Review the Inventory level projection file (ILP) and RO list.
Supply Planning
- Monthly sales and operation process.
- Reschedule backlogs daily, and prioritise and expedite as needed.
- Long-term planning (6 months +). Identifying capacity constraints.
- Firming of orders on ERP as per demand forecast, obtain authorization as per the approvals framework and distribute to suppliers.
- Regular follow up with suppliers on open order status.
- Demand Forecasts verified and shared with suppliers.
- Manage all supply related activities for site changes.
Reporting and performance management
- Stock-out reports – Perform stock-out analysis.
- Vendor Performance Management - compile quarterly reports
- OTIF reports – maintenance and distribution
- Compile and update monthly and quarterly sales forecast reports.
- Maintain tracker for non-conforming stock investigations and claims.
- Maintain obsolescent stock report.
- Report on budgeted, planned and actual sales.
Logistics Planning
- Plan shipments on weekly basis based on sales plan to achieve OTIF
- Liaise with manufacturing sites, logistics service providers to ensure documentation is available and is processed with shipments
- Track shipments including raw material shipments (Toll)
- Identify any risks to delivery of our orders
- Coordinate actions emanating from the projects meetings
Planning & procedures
- Oversee work / serve as a lead technical expert in a complex area/project
Asset/ Resource coordination
- Provide input into required changes in resources to enable achievement of own objectives
- Determine resource needs of own area of work; request and allocate required assets and resources for the fulfilment of work objectives
Technical expertise
- Optimise current processes; identify gaps in current policies/procedures
- Propose changes or improvements to management on processes, tools, techniques, and products
- Provide technical advice for issues experienced by internal stakeholders
Accountability & Decision Rights
- Apply advanced and mastered knowledge of concepts, methods, terminology, codes, quality standards and specialised job requirements
- Provide updates to management regarding team or operational performance, work progress and quality
- Serve as a technical advisor to management to resolve the most complex technical challenges, and handling escalated issues as a lead technical expert
- Escalate out-of-policy matters
Independent decisions relating to:
- Non-routine issues
- Correction and/ or containment of errors of significant impact (financial loss, customer business, materials and/ or equipment downtime)
- Prioritisation of tasks and responsibilities within overall direction and clearly defined parameters/ schedules and established policies, practices, guidelines, and quality and safety checks
Job Requirements
EDUCATION & EXPERIENCE
- Matric
- 6+ years of Buying experience
- National Diploma in Logistics or Supply Chain Management
SKILLS AND KNOWLEDGE
- Computer literate – MS Office
- Production planning
- Sound understanding and knowledge of MRP/ MPS logic
Competencies
- Interrogating Information
- Making Decisions
- Planning and Organising
- Meeting Deadlines
- Customer Awareness
Innovation, Creativity and Problem-solving
- Demonstrate initiative, creativity, outstanding problem-solving skills and reliability
- Work requires problem resolution to non-standard and unique technical, operational and business challenges
- Work with team to resolve more complex tasks and day-to-day technical/ procedural challenges. Often handles escalated issues
- Regularly serve as a technical advisor to management to resolve the most complex technical challenges.
Regularly leads others in identifying original and resourceful approaches to challenging and unusual work situations
- Independently resolve highly complex service/ support problems, escalating out-of-policy matters
▶️ Buyer/ Scheduler: External Supply (Port Elizabeth or Woodmead based)
🖊️ Aspen Pharma Group
📍 Johannesburg