21 Oct
Rallim Preparatory
Cape Town
Introduction
Rallim Modern Learning Environment, an exciting new private school situated on Berkshire Boulevard,
Sunningdale, in the Western Cape, is seeking to employ a Temporary Receptionist/ ADHOC to join a talented and creative community from 01 January 2025 . First preference will be given to candidates based in Cape Town.
Job Title: Temporary Receptionist/ ADHOC
Purpose of the Role
The Receptionist plays a critical role as the first point of contact for the school, ensuring smooth daily operations while supporting the school’s academic and operational functions. This position requires professionalism, excellent communication skills, and the ability to manage multiple responsibilities efficiently.
Key Roles and Responsibilities:
Key Roles and Responsibilities
Operational Responsibilities
1. Front Desk Management
- Welcome and assist all visitors, including parents, vendors, and service providers.
- Always maintain a friendly and professional demeanour, ensuring all guests feel welcomed and directed appropriately.
2. Communication & Call Management
- Answer and route all incoming calls promptly to relevant departments or staff members.
- Manage phone queries from parents, suppliers, and stakeholders with professionalism and efficiency.
- Take messages accurately and ensure timely follow-up.
3. Student Check-out and Attendance Management
- Manage the sign-out process for students leaving early, ensuring all policies are followed.
- Liaise with parents regarding student attendance, early pickups, and other logistical matters.
- Keep updated records of early departures and provide reports to relevant staff when required.
4. Emergency Response & First Aid
- Contact parents in the event of student emergencies or accidents.
- Assist with administering basic First Aid when necessary and ensure that the appropriate staff are notified for more serious incidents.
5. Vendor, Delivery, and Service Provider Coordination
- Receive and sign for goods, deliveries, and packages on behalf of the school.
- Coordinate with service providers and vendors for scheduled maintenance or services.
- Ensure vendors comply with the school’s visitor policies and direct them to the appropriate departments or personnel.
6. Reception Area Management
- Maintain a clean, organized, and welcoming reception area.
- Ensure all school brochures, forms, and documents at the front desk are up to date and readily available.
Academic Support Responsibilities
1. Teacher and Student Assistance
- Provide occasional administrative assistance to teachers, such as distributing memos or classroom materials.
- Support in coordinating student-related events and programs, including sports or extracurricular activities.
1. Communication with Academic Staff
- Relay important messages from parents to teachers, such as transportation changes or after-school activity updates.
Qualifications and Experience:
Key Skills and Competencies
- Excellent interpersonal and communication skills.
- Strong organizational abilities with the capacity to multitask.
- High level of professionalism and discretion in handling sensitive information.
- Ability to stay calm and handle emergencies efficiently.
- Basic knowledge of First Aid (certification is a plus).
- Competency in Microsoft Office and basic office equipment.
Qualifications and Experience
- Previous experience in a receptionist or administrative role, preferably within a school or similar environment.
- High school diploma or equivalent qualification.
- First Aid certification or willingness to obtain one.
Working Hours
- Monday to Friday:7h00 – 16h00(staggered and rotational)
:8h00 – 17h00 (staggered and rotational)
- Occasional attendance at school events outside regular working hours may be required.
Application Process:
Application Process
Interested candidates should submit a detailed CV along with a cover letter explaining their suitability for the role to [email protected] by 23 October 2024.
Documents required to apply for this vacancy:
The following documents are mandatory and must be attached with your application.
Failure to do so will result in your application not being considered.
- Curriculum vitae
- Police clearance record, sexual offenders’ register clearance, and a child protection register clearance (<6 Months old) from the Republic of South Africa.
- Certified copy of ID or passport.
- Valid work permit non-RSA citizens.
- Certified copies of your qualifications and SAQA evaluation report for international qualifications.
If you would like to be a part of this exciting modern learning environment and have the requisite skills, qualifications and experience, kindly submit your CV and letter of application to HR at [email protected] by no later than 23 October 2024. For more information on our approach to learning, please visit our website on www.rallim.org.za.
No appointment will be considered or finalised until the above-mentioned requirements have been met by the prospective employee. Failure to meet the minimum requirements of the advertised post will result in applicants automatically disqualifying themselves from consideration. Only short-listed applicants will be contacted. We reserve the right to withdraw this appointment at any time.
At Rallim, we are committed to proactive safeguarding and promoting the welfare of all our students. All staff and volunteers who have access to children will be vetted in accordance with the Rallim safeguarding policy. This policy stipulates that staff and volunteers are required to undergo all the necessary background checks in keeping with the requirements for safeguarding and child protection in South Africa.
*Disclaimer: Rallim, in line with POPIA (Protection of Personal Information Act), is committed to ensuring the confidentiality of personal information with all reasonable measures being taken to protect the personal information of applicants. Your information will be used for the sole purpose of recruitment for the listed post only, as well as for the required statutory reporting. By applying to this position and submitting your personal details and curriculum vitae to Rallim Modern Learning Environment, you acknowledge acceptance of this.