HR Administrator

HR Administrator

Job Function:

Ensure structures and processes are in place to protect the Group in terms of legislation and compliance, and internal best practice. Ensure administration is in order.

Job Responsibilities:

1.Ensure timeous and accurate completion of new starter administration.

- Check for accuracy of data on the “Authorisation to Employ” document and correct if not.
- Confirm that previous incumbent has left/resigned and that payroll has been notified.
- Obtain relevant signature of approval on the “Authorisation to Employ”.
- Request supporting documents and policies from Branch HR administrator.
- Complete relevant checks on prospective employees.
- Produce letters of appointment and contracts according to company standards.






- Employment contracts administration.

2.Provide support and assistance with the Disciplinary and Grievance Procedures.

- Schedule meetings with labour consultant to chair disciplinary enquiries.
- Obtain relevant information regarding the transgression from Line or branch administrator in order to prepare notification of hearing.
- Send notification of hearing to branch HR administrator and Line.
- Load outcome on the HR system.
- Follow up on existing and future cases which have been escalated to CCMA/DRC and liaise with labour broker regarding dates.
- On receipt of outcomes of hearings, Line Manager to ensure it is communicated and Payroll who will take appropriate payroll action.

3.Ensure timeous and accurate completion of month end reports.

- Monthly completion of HR reports.
- Where necessary oversee and assist with compilation of ad hoc reports.






- Conduct audits on employee files and general information on an ad hoc basis.

4.Ad hoc functions.

- Update and create job titles and codes and ensure the correct skill level is linked to the job title.

▶️ HR Administrator
🖊️ Bluespec Holdings
📍 Randburg