21 Oct
Bluespec Holdings
Sandton
Job Functions:
Managing collections and ensuring that collections targets are met. Managing age analysis, claim numbers and stages within acceptable Group Standards.
Job Responsibilities:
1.Ensure the achievement of monthly collect ions targets.
- Adhere to monthly target forecasted and calculated according to Group Standards.
- Ensure collections targets are met monthly and debtors ageing is within accepted parameters including stages.
- Ensure Bordereaux statements are accurate as well as invoices are sent out timeously.
- Ensure outstanding items on the debtor’s recon are minimal as well as stages.
- Optimize cash flows.
- Liaise with all departments to ensure timeous posting.
- Ensure salesforce are captured accurately and timeously.
2.Manage and control costs to achieve/exceed budget.
- Ensure that credit notes and losses to FAM are minimised.
- Analysed discrepancies and irregularities and ensure that it is rectified.
- Check all credit notes passed onto AP and AR before approval/decline and ensure effective communication of these adjustments to the creditors team.
- Justify reasons for not keeping to SLA to ensure bad debt is minimised until clean-up is completed.
3.Establish internal controls to deliver efficient processes and systems.
- Maintain debtor’s client data base, opening new clients, setting up AR business partners, blocking inactive accounts.
- Monitor and drive outstanding Stage 3claim numbers daily to meet acceptable rollover target and client SLA.
- Escalate operational queries n stage to operations to be investigated and finalised.
4.Prepare and complete financial budgets, information, and reporting.
- Prepare daily comprehensive stage reports as well as daily posted reports.
- Provide weekly cash flow projections forecast.
- Identify problems, notify management and resolve.
- Provide ad hoc information and reporting to Debtors Manage as and when required.
5.Ensure internal and Group governance and compliance standards are met at all times.
- Stay updated on industry and legislative changes.
- Ensure high quality invoicing and collection procedures are adhered to.
- Ensure all team members follow accounting principles.
6.Management of Dreamtec relationship
- Liaise with the designated person in First Assist on ant Dreamtec amendments, queries and errors.
7.Training, coaching, and knowledge sharing to staff.
- Continuously identify areas of training needs and upskilling staff.
- Provide the necessary coaching and knowledge sharing to staff where required.
- Encourage co-working and motivate staff.
- Drive performance management and conduct regular performance appraisals!
▶️ Debtors Team Leader
🖊️ Bluespec Holdings
📍 Sandton