19 Oct
UNIVERSITY OF JOHANNESBURG
Pretoria
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor's vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.
Finance Support Services Division has a vacant post for a Supervisor.
Responsibilities:
- Supervisor is responsible for own conduct to ensure ongoing 100% adherence to Policy and procedure.
- Educates the End Users through regular interaction and workshops on the correct use of the Procurement Policy and Procedures.
- Liaising with suppliers and staff with respect to investigations into best possible options for the acquisitions of goods and services and making recommendations
- Process, every month-end, raw data reports from Oracle system, systematic posting of journals, closing and opening of purchasing periods.
- Ensure compliance with regards to BBBEE codes related to preferential procurement
- To allocate daily Iprocs and Heat Desk queries per buyer and per Business unit
- Evaluate purchase orders processed by Buyers and proceed with approval in accordance with Procurement Policy and Procedures within 48 hours.
- Prepare weekly Overdue Orders report to ensure that timeous expediting of undelivered orders is done by the responsible Buyer
- Manage the purchasing month-end process
- Identify and recommend key commodities to be put on UJ contracts that will ensure value for money.
- Supervisor manages and ensures effectiveness of the Procurement systems, for example, management of shared drive, Oracle, testing of new or upgrading of systems.
- Manages the Buyer workflow centre and ensures that all Iprocs are processed within the agreed SLA turnaround times.
- Maintaining good customer service, the Supervisor provides feedback to all stakeholders' enquiries within 48 hours.
- The Supervisor projects a positive and professional image and attitude to the stakeholders at all times, maintains composure in difficult situations.
- To partake in negotiations with suppliers to ensure value for money.
- To ensure utilisation of UJ Contracts (such as PURCO, Jobbing contract, Cartridges, etc) ProcurementSpend.
- Provide coaching and training to the Buyers to ensure competent performance.
- Conduct monthly meetings with all staff to provide feedback and to address departmental concerns, achievements and processes.
- Provide regular informal feedback to staff in respect of their performance.
- Conduct formal performance reviews half yearly with all staff, and agree with staff on development plan
- Works dependently with their peers, managers and Buyers.
- Degree or Diploma in Purchasing or Supply Chain, or equivalent (NQF 7)
- 5 years' experience in Procurement/Supply Chain
- Basic Knowledge of VAT Act
- 3 years' experience working with ERP systems
- 5 years' experience negotiating with suppliers
- 2 years' experience working in high conflict situations
Competencies and Behavioural Attributes:
- Good interpersonal and written communication skills
- Planning & Organising
- Customer service focused
- General Office Administration skills
- Computer Skills
- Analytical and problem solving skills
- Interpersonal skills
- Adaptability and flexibility
- Work independently and within team environment.
- Confidentiality
- Attention to detail
Recommendations:
- A self-starter that is highly motivated
- Be able to show initiative in all aspects of the job
- A team player who leads by example
- High degree of knowledge of Oracle
- High degree of knowledge of Procurement principles
Working conditions:
- May be required to travel between campuses
- May be required to work overtime
Enquiries:
Enquiries regarding the job content: Mr Angelo Griffiths on Tel: (011) 559 6295
Enquiries regarding remuneration & benefits: Mr Lithale Mnqandi (HCM Business Partner) on Tel: (011) 559 4014