15 Oct
Trending Talent
Pretoria
Role SummaryWe are searching for an Admin Coordinator to manage bookings of various medico-legal practitioners to ensure the effective organisation of the day-to-day patient schedule and customer experience.Job Description
Role purpose:
Full-time Admin Coordinator required to manage bookings of various medico-legal practitioners which includes telecommunication, documentation and filing to ensure the effective organisation of the day-to-day patient schedule and customer experience.
Qualifications:
- Grade 12
- Tertiary education in business administration or project management will be beneficial.
Experience:
- 2 years of Administrative related experience
- Experience in working on administrative and accounting systems.
- Proficient in Microsoft Office including Excel.
- Experience in accounts receivable and/ or payable.
- Experience in project management and administrative coordination.
- Experience in a medical and or legal environment
Knowledge and skills:
- Strong management skills.
- Multi-tasking skills
- Organizational skills
- Customer service skills
- Knowledge of medico-legal environment
- High proficiency in professional English (written and spoken). Multi-linguistic will be an added advantage (English and Afrikaans)
- Strong time management skills.
- Deadline driven.
- Strong accuracy skills.
- Strong interpersonal and conflict management skills.
Duties and responsibilities
- Understanding and overseeing administrative process.
- Conveying administrative processes to new attorneys and experts.
- Attending to daily emails and telephonic queries.
- Management and coordination of administrative processes, such as:
- Report requests.
- Report follow-up and completion.
- Sending out reports to attorneys.
- Sending invoices.
- Follow-up on payments.
- Allocating payments.
- Compiling and sending out monthly statements.
- Management and prioritization of work flow within the business.
- Supervision of the General Worker and Administrative Assistant.
- Relationship management with experts.
- Relationship management with attorneys.
- Overall management of daily functioning including management of urgent requests.
- Oversight over general maintenance of office.
- Ordering of consumables and stationery for the office.
- Ensuring that the physical offices remain in good condition, identifying problems and taking proactive action for example requesting quotes for service or replacement.
▶️ Full Circle Medico Legal Consulting - Admin Coordinator
🖊️ Trending Talent
📍 Pretoria