15 Oct
MANCOSA
KwaZulu-Natal
CORE PURPOSE:
To serve a central role in supporting postgraduate research student success through effective and efficient administration of databases.
CORE FUNCTIONS:
1. Administration of Ethical Clearance Applications
• Processing EC applications
• Allocation to EC panel members
• Setting up the EC meeting - invitation/ venue/ refreshments, etc.
• Agenda for EC Meeting
• Minutes for EC Meeting
• Reporting on EC applications/ Stats - Metrics TBD
2. Research Engage
• Assist with the recruitment and onboarding plan
• Collate application documents
• Set up panel review meeting
• Communicate the outcome to the applicant
• Set up inductions
• Collate and file the applicant's signed contract and documents
• Reporting on stakeholder Stats - Metrics TBD
4. Events and General Meetings
• Organise virtual and in-person induction sessions
• Organise stakeholders' consultative workshops /sessions /events.
GENERAL ADMINISTRATION
• Timeously attend to all queries (email, telephonic, face-to-face).
• Effective management of admin databases
• Follow up with candidates that have not attended induction sessions
• Follow up on candidates that have not returned signed contractual agreements.
• Email appropriate guidelines, templates and resources to the team and independent stakeholders as required.
• Assistance with ad-hoc administrative tasks as requested by management.
ASSISTANCE WITH ADHOC EVENTS
• Assist with Research initiatives and/or events as required (e.g. research committee, student engagement sessions, independent stakeholder engagement sessions)
• Assist with MANCOSA events as required (e.g.
support during Online Summative Assessments, allocated duties at Graduation ceremonies)
Desired Experience & Qualification
QUALIFICATIONS:
• An undergraduate degree or diploma
EXPERIENCE AND SKILLS
• At least 12 months administrative experience.
• Experience within a higher education institution is preferable.
• Experience with stakeholder management would be ideal.
SKILLS AND COMPENTENCIES
• Strong administration skills with proficiency in Microsoft Office (Excel, Word, Power Point, Outlook)
• Excellent communication skills (written and verbal)
• Sound moral and ethical principles
• Honesty and integrity
• Good telephone etiquette
• Assertiveness and ability to deal with difficult stakeholders
• Time management skills and ability to adhere to deadlines
• Attention to detail
• Ability to multitask and work well under pressure
ADDITIONAL REQUIREMENTS
• May be requested to work overtime or on weekends where required due to operational requirements