HR Administrator

HR Administrator

The incumbent must perform a Human Resources Generalist function in support of the assigned Human Resources Practitioner, which includes but is not limited to HR administration, recruitment, industrial relations and HR reporting.

Human Resources Administration and Reporting

- Assists employees with the completion of all necessary documentation relating to new engagements, terminations and changes to conditions and/or benefits of all employees, in line with HR Policies
- Capture input on HR system.
- Ensures that payroll input is accurate by performing monthly audits on the information captured on to the HR payroll system prior to sign off by the HR Business Partner (Manage the Front end process of HRMDV)






- Ensures that there are effective HR controls and systems in place and maintained on an ongoing basis
- Ensures that support is provided for increase letters that are drafted and sent to all employees following approval of increase mandates
- Draw reports from the system for business requirements.
- Compiles and maintains job analyses, job descriptions and organograms as necessary
- Prepare grading submissions as required
- Ongoing HR Tracker reporting as well as any HR Adhoc reports required

Employee Well-Being and Support

- Provides assistance on all Human Resources Policy related matters, including loan policy, funeral benefits, salary advances, sale of leave, medical aid, provident fund, study assistance, maternity benefits and contracts
- Provides a counselling service to all staff on work related matters and social problems, and makes referrals to professional bodies including EAP services where appropriate
- Provides an advisory service on employee benefits including medical aid and retirement benefits,





study assistance, and pre-retirement counselling
- Provides guidance and counselling to management and staff on the disability process, and provides an ongoing counselling service regarding the progress of their application, which is followed up in writing
- Provides a supportive environment for voluntary disclosure of HIV positive employees, and continuous education of HIV/AIDS

Education, Training and Development Practices

- Support with the onboarding and induction process for new employees
- Assists with the support and guidance for training courses in line with the training needs of staff and management through partnering with L&D;/Talent
- Arranges all facilities required for all training interventions






- Captures and maintains all information applicable to the WSP, ATR and SETA applications

Recruitment, Selection and Retention of Staff

- Assists management with the recruitment and selection of staff by short listing applicants, drawing up interview
- guides, interviewing, and reference checking applicants
- Provides guidance on appointment of applicants in line with FB's Employment Equity Policy
- Ensures that applicants are notified timeously regarding the outcome of interviews, and that appointment and regret letters are processed accordingly
- Conducts exit interviews and captures the responses into a monthly report
- Conducts 100 day interviews and captures the responses into a monthly report

Industrial Relations

- Understand and support business with relevant legislation eg: (LRA, BCEA, EEA,





OHSA, SDA etc)
- Attends disciplinary, grievance, and appeal hearings to assist the HR Business Partner with administrative and other processes
- Provides assistance to line management in the compilation of disciplinary allegations, including letters of suspension, and general correspondence between the parties
- Maintains an accurate record of all IR proceedings

Special Projects/Related Duties (As and when assigned)

- Assists with Human Resources related projects on an ad hoc basis as the need arises.
- Ensures that Staff Surveys are issued and returned timeously to ensure accurate statistics are obtained.







Formal Education

- Appropriate HR qualification
- Sage 300 People courses

Experience

- At least 2 years' experience in HR environment
- At least 2 year Sage 300 People experience

▶️ HR Administrator
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