14 Oct
HR Genie
Cape Town
Our client is seeking a Payroll Specialist to join their amazing team in Cape Town.
Responsibilities:
- Prepare EXCO files and file all documents pertaining to employment as per checklist.
- Maintain EXCO and employee files in neat and tidy state and updated accurately every month.
- Receive leave requests on ESS, scrutinise and authorize within 3 days of receipt.
- Monthly reconcile attendance registers to ESS data on VIP by no later than the 5th of every month.
- Inform managers in writing of excessive leave.
- Prepare monthly HR report as required by HR Director by no later than the 03rd of every month.
- Prepare payroll data required for Budgeting, Employment Equity, Compensation Fund Return of Earnings, BBBEE etc. as needed.
- Prepare Financial Year end reports as per audit requirements.
- Assist HR Manager with preparation and compilation of various reports as and when needed.
- Submit Quarterly Employment Statistics report to the DOL once a quarter.
- Accurately reconcile and submit payment due to SARS, Pension / Provident, Medical Aid, Housing Loans, Savings & Loans, etc. timeously.
- Run the reports ensuring that the relevant data is accurate.
- Maintain accurate filing system of all third-party accounts after every month end.
- Upload data to Fihrst Management System within time limits in order to meet pay date requirements.
- Prepare monthly reconciliation of all payroll accounts to General Ledger.
- Attend to all payroll queries from employees timeously.
- Accurately prepare IRP5 submissions bi-annually for SARS within deadlines.
- Ensure IRP5s distributed to each employee as soon as possible (preferably before the start of tax filing season) each year, via ESS or manually.
- Accurately capture data input and effect changes to payroll, ensuring all supporting authorisations have been done and approved.
- Check all entries, run payroll and submit to HR Director for approval by no later than the 19th of every month unless stated otherwise.
Skills:
- Approachable and good people interpersonal skills.
- Good communication skills, ability to inspire talent both inside and outside of the company.
- Have a passion for developing people, with a 'make it happen' attitude.
- Ability to interact with all levels within the business and to support management and teams.
- Attention to detail at all times.
- Must be a team-player and participate in team initiatives and projects/events.
- Excellent planning and organisational skills.
Qualifications:
- Preferred degree In HR Management studies.
- At least 4-6 years experience in a Talent Management role.
- Experience in a global multinational company will be beneficial.
▶️ Payroll Specialist
🖊️ HR Genie
📍 Cape Town