Contracts Officer

Contracts Officer

Hire Resolve's client are seeking a detail-oriented and organized Contracts Officer to join their team. The Contracts Officer will be responsible for negotiating, writing, reviewing, and managing contracts for our organization. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to work well under pressure.

Key Responsibilities:

- Implementation and administration of supplier contracts within relevant structures to enable an optimum procurement environment.
- Assist the Sourcing Specialist or Procurement Manager with procurement related tasks.
- Manage one or more commodities, commodity groups or portion of a commodity on their own (depending on ability, experience & training).






- Creation and maintenance of supplier agreements:
- Draft the contract using standard wording/clauses.
- Maintain contracts including all administration such as amendment of contracts using standard wording/clauses in terms of, supplier detail changes, price changes.
- Ensure system updates occur with the relevant contract pricing terms & conditions (Business rules), and other criteria for internal and external users.
- Ensure all ongoing changes to contracts are loaded to the system.

- Assist Sourcing Specialist / Procurement Manager with or be responsible for management of procurement commodities:

- Analyse and determine commodities spend and if sufficient volume or other criteria exists, initiate the sourcing process. [Business Case Analysis]
- Determine potential suppliers. [Market Scanning & Analysis]
- Drafts request for proposal (RFP) using standard wording/clauses. [system based]
- Issue and coordinate RFP process. [Initiation to completion]






- Adjudicate on RFP responses to determine most suitable suppliers.
- Test the market on a pre-determined cyclical basis by issuing further RFP documentation on existing contracted and new potential supply base whereby the full selection to contract process starts again.
- Administrating diversity of supply base and monitoring direction of spend against agreed performance targets.
- Obtain required approval on supplier selection recommendation.
- Negotiate and award contract to preferred suppliers based on “Value” decision (dependent on signing authority).
- Manage and administrate supplier’s contract compliance in terms of Quality, Service and Price performance detail (roll up of transactional data from system and Santam Quality department).






- Ensure all ongoing changes to contracts are loaded to the procurement system.

Qualifications:

- Matric/ Grade 12
- Procurement qualification [CIPS or studying towards a CIPS qualification] or other relevant Diploma or B. Comm Supply Chain Management.
- Minimum 3 years’ experience in a procurement role.

Benefits:

Salary:Negotiable

Apply for this role today, contact Shaun Ferreira at Hire resolve or on LinkedIn

You can also visit the Hire Resolve website: hireresolve.us or email us your CV: [email protected]

We will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable, we will put your CV on file and contact you regarding any future vacancies that arise.

▶️ Contracts Officer
🖊️ Hire Resolve
📍 Cape Town