12 Oct
The Key Recruitment Group
Cape Town
Description
Office Manager
Our client, based in Cape Town, is one of the leading companies in the design and installation of luxury architectural fabric structures worldwide.
General
- Manage and order office stationery.
- Manage and order office consumables (ie. coffee, cleaning products etc)
- Oversee office maintenance (coordinate with landlord).
- Oversee office cleaning.
- Oversee office suppliers (ie. plant services, filtered water etc)
- Direct incoming calls.
- Assist with general sales calls.
- Prepare letters and reports as needed. Assist with editing of documents.
- SOP filing.
- Ordering staff and site clothing.
- Meeting Minutes.
- Manage boardroom bookings.
- Setup of the boardroom for client meetings, tea, coffee, snacks.
- Compile fabric sample packs and arrange for the courier.
- Update MS Team leave calendar.
- Manage office petty cash, reconcile, and send to Accountant monthly.
- Arrange client gifts.
- Arrange sales and marketing material quotes for events.
Travel
- Manage senior staff travel arrangements including flights, accommodation, car hire, visas, insurance, and passport renewals.
- Issue travel packs for staff.
- Manage and assist with travel insurance claims.
- Manage reimbursements for senior staff.
- Arrange office socials/year end function.
Basic IT
- Report fibre issues to suppliers.
- Report VOIP issues to supplier.
- Arrange for Dial a Nerd support when required.
IT & Data Management
- IT assistance and trouble shooting.
- Order and setup new hardware for staff.
- Dropbox management and access control.
- Setup shared folders for external consultants on Dropbox.
- Setup new project folders. Move project folders from Sales to In Progress.
- Update Dropbox Access on Airtable.
- Microsoft management and access control.
- Manage Azure security controls.
- Anti-Virus Management.
- Manage Software Licences and renewals.
- Manage electronic equipment on Airtable.
- Manage VOIP phone system on Microsoft Teams.
- Manage Teams Admin portal.
Policies / Procedures/ Insurance
- Manage/Draft/Revise THS overall policies.
- Insurance Renewals.
- Vehicle claims.
- Manage Insurance queries.
Staff
- Staff onboarding – collate onboarding documentation. (Personal Information, Bank account, ID etc)
- Ensure new staff have access to policy folder and sign relevant policies.
- Manage leave forms and keep up to date records on Airtable.
Finance/Other
- Read and check credit applications before sending to CEO for signing.
- Manage Petty Cash.
- Manage NDAs documents.
- Review external NDA documents for comment.
- Online purchases and credit card recons.
Salary
- Between R35 000 and R40 000 based on experience