11 Oct
Important Business
Woodmead
A reputable company seeks to employ an experienced Personal Assistant and HR Admin AssistantPA DutiesPrepare correspondence, reports, and materials for publications and presentations (marketing evenings).Flights, accommodation bookings, chauffer or public transport etc.)Setup accommodation and entertainment arrangements for company visitors.Maintain Exec’s calendars.Ensure that Execs are kept fully aware of their diary commitments daily.Prepare and maintain Exec’s expense reports (credit cards travel expenses).Preparation of all AgreementsAnswer telephones and handle queries in an appropriate manner.Meet and greet clients and visitors.Dealing with incoming mail, faxes, post, and correspondence.Sign for courier/delivery packages.Research,
price, and purchase office furniture and supplies (furniture / stationary).Supervise support Staff (Reception, tea and cleaning ladiesDevising and maintaining office systems to deal efficiently with paper flow.Assist with personal tasks for Executives (vehicle license, medical aid, personal policy of Executives)Handling of all insurance claims on the company policy and personal policy of Exec’s.Handling Medical aid submission and all claims for ExecutivesHandling all utility queries for executivePayment preparation for CEO and queries – checking statement for correct amountsAssisting with General building maintenance (including and not limited to arranging air con repairer, handyman,electricians, carpet repairs, generator maintenance, ADT Services and cleaning)Control the movement of assets and ensure procedures are adhered to.Facility management: Overseeing maintenance, quotations, payments and general quality of completed work.Overseeing Cleaners, Driver, maintenance worker,
kitchen staff, office staff- when Executive PA is not availableDelivery notes, organizing the delivery routes for various departments, stock deliveries, emergency deliveries.Organizing deliveries and pick-ups for executives and their familiesSETA ManagementFull recruitment cycle, including job spec’sSending regret letters to unsuccessful candidatesDrafting contracts, job descriptions and policies for new employeesCapturing new employees on the Talenger systemPreparing employee filesPreparing employee documents and commissions for payroll submissionDraw reports from system, head counts, leave, medical aid, union, pension fundManaging roll over leave reports/ LettersArranging Medical aid applications/ withdrawalsInform Manager of hearings that is to take place.
Also do prep packs for complainant and chairperson.Attending to all Disciplinary related queries and following the relevant procedure to ensure that the matter gets resolved.Follow up with branches to ensure that all HR related paperwork are sent to HR for approval or filingScanning and Capturing of all HR related documentation into HR systemPreparation of documentation for signatureDetailed Job Description upon requestPosition is available immediately
▶️ Personal Assistant/HR Admin Assistant
🖊️ Important Business
📍 Woodmead