Debtors Clerk Johannesburg North

Debtors Clerk Johannesburg North

Reference: CAW006310-NT-1

Dealership Debtors Clerk/ Cashbook - Johannesburg North, Gauteng
Our client based in Johannesburg North is looking for a Dealership Debtors Clerk/ Cashbook for accurate reporting and allocation of debtors and cash accounts.

Responsibilities:

- To ensure that the debtors book is in accordance with company policy
- To follow up all outstanding debts, including requesting outstanding POD's/Invoices from departments and report to the Accountant any debtor which might be at risk
- Debtors reporting: 7 day debtors to be sent out daily, Trade debtors feedback to be accurate and detailed for Ops meetings done weekly
- Ensure that credit is stopped as soon as accounts reach credit limit or exceed credit terms






- Daily receipting and allocation of Vehicle, Parts & service Debtors - allocations are not to be older than 2 days
- Parts & Service debtor discounts to be processed.
- DIC to be invoiced and allocated per remittance, Sundry invoices & credit notes to be raised when applicable
- All F&I; income ie. IUM/ Paintprotector/Dealer leads to be processed according to remittances
- Sundry invoices & credit notes to be raised when applicable
- Daily Banking to be checked for accuracy and anomalies and reconcile till/cash on hand accounts on Autoline - allocations are not to be older than 2 days - any inaccurracies or risk to be escalated immediately to the Accountant/FM
- Staff Debtors processing, allocation and reconcilling
- Account application with all relevant certified documentation and credit checks to be sent to Accountant and DP for approval
- Once account is approved - credit limits may only be amended with DP approval






- Carry out additional reasonable duties from time to time at the discretion of management

General deadlines:

- Debtors statements to be sent out on the 1st of Every month
- Follow up on unpaid invoices twice per week
- Ops feedback to be sent every Tuesday prior to cut off time stipulated
- Staff Debtors to be done by the 29th of the month - report and recon to be sent to Accountant

Month end deadlines:

1. All receipting and debtors allocations must be finalised
2. All DIC & Debtors discounts must be processed - DIC to be reconcilled to Seriti and DIC r
3. DIC to be reconcilled to Seriti and DIC to be raised for amounts not yet paid
4. COH/till accounts must be clean/reconcilled and balanced
5. COH and till recons must be submitted to Accountant/FM with all balances explained in detail

Knowledge& experience:







- Prior working experience - preferably with high volume transactions
- Autoline/Kerridge/Drive
- Microsoft Office - Excel with vlookup is required but can be taught

Skills & Abilities

- Good knowledge of reconcillations
- Good communication and conflict management
- Ability to work well in a team and to problem solve effectively
- Attention to detail and accuracy is essential
- Strong time management and disciplines

Working hours are 7:30 to 17:00 or 8:00 to 17:30
R 15 000 - R 20 000 - Monthly plus Provident fund, Medical aid, 13th cheque (which is also linked to performance)

▶️ Debtors Clerk Johannesburg North
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📍 Johannesburg North