10 Oct
circastaff
Johannesburg North
Our Client is looking for a Creditors Clerk to join their team Area/ Location: Honeydew Gauteng
Job Overview:
Seeking a detail-oriented and efficient Creditors Clerk with expertise in Pastel Accounting Software to join the client’s team. The ideal candidate will have a strong understanding of creditors' functions, excellent organizational skills, and a solid background in processing accounts payable transactions. This role requires a proactive individual committed to ensuring the timely and accurate management of supplier accounts.
Key Responsibilities:
Accounts Payable Management:
- Process and record all supplier invoices in a timely and accurate manner using Pastel Accounting Software.
- Ensure all invoices are matched with purchase orders and goods receipt notes (GRNs) before processing for payment.
- Perform reconciliation of supplier statements to ensure accurate records of accounts payable.
Payment Processing:
- Prepare and process supplier payments according to agreed terms and schedules.
- Monitor cash flow and ensure payments are made on time to avoid delays or penalties.
- Assist in the preparation of payment runs and ensure all payment requests are authorized according to company policy.
Supplier Relationship Management:
- Maintain strong relationships with suppliers and resolve any queries regarding outstanding invoices, discrepancies, or payment issues.
- Communicate effectively with suppliers regarding payment schedules and account balances.
Reconciliation and Reporting:
- Reconcile supplier accounts and ensure that all transactions are recorded correctly.
- Prepare reports on accounts payable activities, highlighting any discrepancies, overdue payments, or other issues.
- Assist in month-end and year-end financial closing processes.
General Administrative Support:
- Maintain and update supplier records, ensuring all information is accurate and current.
- Assist with audit queries relating to accounts payable and creditors’ records.
- Perform other administrative tasks as required by the finance department.
Required Qualifications and Skills:
- Experience:
- Minimum of 2-3 years' experience as a creditors clerk or in a similar accounts payable role.
- Previous experience using Pastel Accounting Software for accounts payable functions is essential.
- Skills:
- Strong knowledge of accounts payable processes, including invoice matching, payment processing, and reconciliation.
- Proficiency in Pastel or similar accounting software (e.g., QuickBooks, Sage).
- Excellent numerical and analytical skills with keen attention to detail.
- Strong organizational and time management skills, with the ability to handle multiple tasks and meet deadlines.
- Communication:
- Excellent written and verbal communication skills.
- Ability to liaise effectively with suppliers, internal teams, and management.
- Technical Skills:
- Proficiency in MS Office, particularly Excel, for reporting and data analysis.
- Soft Skills:
- Strong problem-solving abilities and a proactive approach to resolving discrepancies.
- Ability to work independently as well as part of a team.
- Desirable Skills:
- Knowledge of general accounting principles and basic financial statements.
- Experience with reconciling large volumes of transactions.
▶️ Creditors Clerk
🖊️ circastaff
📍 Johannesburg North