10 Oct
Flink Recruit Pretoria
Krugersdorp
Our Client is looking for a Key Program Administrator, located in Krugersdorp.
KEY SKILLS:
General
- Ensuring policy and procedures are implemented and adhered to
- Continually ensuring compliance of ISO requirements are met and maintained
- Ensuring Contractors compulsory documentation are up to date
- Purchase Orders
- Prepare Letters for the appointment of Specialist Service Providers
- Request for quotations (Geotech, OHS, Survey, environmental etc.),
- Request for approvals (Time Claims, Provisional Sums, Compensation Events, etc.)
- Notification in terms of Engineer's representative appointment
- Ensure that wayleaves are timeously updated and when needed advice on renewals.
- Regularly review and advise Supervisor of all relevant Standards and Government compliance pertaining to assigned projects
- Provide Administrative assistance to Project Manager and Technical Principles.
Project Procurement
- Prepare Draft Construction Tenders and finalise with input from technical personnel
- Prepare Pre-evaluation schedules (Summary of tenders, CIDB Grading, Bank Codes & References),
- Formatting Bills of Quantities for printing and inclusion in Tender Documentation
- Compile and maintain library particular specification (Civil, Mechanical and Electrical)
Reports
- Compile Close-Out Reports (with supporting documentation),
- Draft Monthly Progress Reports / Status reports,
- Monthly EPWP Labour monitoring (Reports and supporting documents),
- Formatting of Technical Proposals, Inception and Design Reports,
- Compiling of Monthly Project Steering Committee (PSC) reports.
Minutes / Meetings
- Compile, edit, schedule and submission of bi-weekly project minutes (Main & Technical),
- Monthly Internal Business Unit minutes,
- Schedule, edit and maintain calendars of Project Managers within Business Unit.
Systems
- Maintaining electronic and hard copy filing system (and updated as-and-when required).
- Completing online Sci-Forma timesheets and managing project related issues raised.
Construction Compliance
- Monitor and management the submission and filing of Site Photos, EPWP Labour Reports; CoC; Sureties and warranties
- Construction / Performance Guarantee
- Time-sensitive Contractual Documentation such as Tax Pin; B-BBEE; COIDA, etc
Registrations
- Assist co-workers with professional registration and memberships with professional bodies.
ISO Audits
- Assisted in ISO labels & files & registers,
- Filing with relevant Family Code,
- Maintain electronic file system and hard copy files in terms of ISO regulations.
Payment Certificates
- Formatting Bill of Quantities: Item numbers corresponding to sectional & final summaries,
- Add and fix proper formulas, Spelling and spacing,
- Correcting references within BoQ,
- Combining series of disciplines BoQ's for tender purpose.
Reception Duties
- Operating switchboard
- Receiving and checking of delivery parcels
- Assisting walk-in clients / Contractors.
PSP Bids
- Compile CV's according to Bid requirements.
- Prepare all supporting documentation for personnel.
- Keep personnel experience tables up to date.
- Copy, scan, bind and package Bid once complete.
Years' Experience:
5 to 10 years in Engineering Consulting Company
Able to work overtime as and when required
Must be organised (time management + planning)
Must be diligent, precise and exact in task execution
Proactive
Ability to multi-task
Positive attitude and Problem Solver
Capability to lead:
- FIDIC Contracts and Agreements
- NEC4 ECC Contracts
- PMBOK Terminology
- Construction Procurement
- Technical & Business Report Writing
- Key Administrative & Business Skills
COMPUTER SKILLS:
- Proficiency in MS Office Suite,
- Adobe Acrobat
R15 000 - R25 000 CTC.
▶️ Key Program Administrator 15000-25000
🖊️ Flink Recruit Pretoria
📍 Krugersdorp