08 Oct
Rory Mackie & Associates
Johannesburg
Overview:Our client, a highly influential industry association, is seeking an Executive Personal Assistant to provide full administration support to the office of the CEO. The hiring company represents the interests of numerous member companies within the fast-moving consumer goods (FMCG) sector. Their mission is to foster a conducive environment for sustainable growth and competitiveness, facilitating dialogue between industry players and government bodies. They are dedicated to addressing key issues such as consumer protection, regulatory compliance, and promoting best practices within the industry.
Support to the CEO:Provide full administrative support to the office of the CEOSchedule and record minutes of all management meetingsFollow up on action items as per minutesEffective dairy management – co-ordination of meetings, screening of calls, boardroom arrangements and managing the office in the absence of the CEOAssist CEO to manage output, workflow and office deadlinesStakeholder Management – internal and externalCo-ordinate onsite meetings, luncheons, in-house eventsAct as the point of contact to members and stakeholdersMonitor requests and identify urgent matters and escalate accordinglyCEO's correspondence: manage incoming mail and redirect accordinglyCommunication with member organisations/Government Departments/ stakeholdersPrepare presentations and conduct research as directed by CEOTyping, proof reading and assisting with file organisation Board Admin Support:Provide full administrative support to the office of the CEOSchedule and record minutes of all management meetingsFollow up on action items as per minutesEffective dairy management – co-ordination of meetings, screening of calls,
boardroom arrangements and managing the office in the absence of the CEOAssist CEO to manage output, workflow and office deadlinesStakeholder Management – internal and externalCo-ordinate onsite meetings, luncheons, in-house eventsAct as the point of contact to members and stakeholdersMonitor requests and identify urgent matters and escalate accordinglyCEO's correspondence: manage incoming mail and redirect accordinglyCommunication with member organisations/Government Departments/ stakeholdersPrepare presentations and conduct research as directed by CEOTyping,
proof reading and assisting with file organisationDesired Qualifications & Experience:Provide full administrative support to the office of the CEOSchedule and record minutes of all management meetingsFollow up on action items as per minutesEffective dairy management – co-ordination of meetings, screening of calls, boardroom arrangements and managing the office in the absence of the CEOAssist CEO to manage output, workflow and office deadlinesStakeholder Management – internal and externalCo-ordinate onsite meetings, luncheons, in-house eventsAct as the point of contact to members and stakeholdersMonitor requests and identify urgent matters and escalate accordinglyCEO's correspondence: manage incoming mail and redirect accordinglyCommunication with member organisations/Government Departments/ stakeholdersPrepare presentations and conduct research as directed by CEOTyping,
proof reading and assisting with file organisationStrong administrative and secretarial skillsAbility to work well with othersOwn transport is essential
▶️ Executive Personal Assistant (To Ceo)
🖊️ Rory Mackie & Associates
📍 Johannesburg