09 Oct
The Building
Gqeberha
Admin Clerk / Admin Assistant - B4A Port Elizabeth
The Building Company
2023-06-20 Port Elizabeth
Job Ref # : 2016600401
Industry : Accounts
Job Type : Permanent
Positions Available : 1
The main purpose of the job is to perform general admin, creditors, and HR administration duties as well as relief cashier and reception duties when necessary
Job Description
- Relief Reception and Cashier when required in a professional manner
- Ensure accurate filing of customer invoices (debtors account) timeously
- Assist with accurate cycle counting when required as part of the inventory auditing procedure
- Organize and consolidate month end statements for posting. Tabulates and posts data in record books
- Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures : Copies data and compiles records and reports
- Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees
- Skills Development and EE reporting : Assist the Store Accountant with all the administration relating to skills development and employment equity reporting
- Maintain Personnel Files and Administrative functions : Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration
- Recruitment administration : Assistance regarding recruitment administration and job advertising when required
- Capturing GRN's / CVR's into system : Captures GRN’s / CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements,
and checks
- Capture Invoices : Matching GRN's to invoices captured
- Processing of CVR's : Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned
- Accurately and timeously reconciles creditors to supplier statements
- Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management
- Resolving queries with suppliers in a professional manner accurately and efficiently
- Filing of documents : Filing of unpaid matched GRN / delivery note / order / buy out details
- To uphold and promote the company values and culture
Job Requirements
Grade 12
Business Management N4 - N6
Human Resources N4 - N6
3 years general administration duties